Tuesday 24 April 2018
  • :
  • :

Why All Offices Should Upgrade Their Hardware

The key to every business venture is the smooth finesse and caring stroke of the human hand, but, in today’s fast-paced world, even the biggest companies turn to machines to help them succeed. But, unlike human resources, machines have a much shorter lifespan. They need to be kept in check on the regular, and, if they begin to break down, need to be replaced, which is why companies must make it a point to shift a bit of their focus more on their hardware. Why?

Repair costs are more expensive in the long-term

We’ve all heard this rule of thumb at one point: if the cost to fix something is half its original price, you’re better off buying the same thing brand new. But what if repairing, say, one of your broken printers won’t cost you more than a quarter of its original price, does that mean you should just get it fixed?

If you’re thinking short-term, then, yes, you’re better off just getting it fixed. But you have to consider the possibility of that printer breaking down again. And again. And again. Even if the repairs would cost about the same every time it breaks down, it still wouldn’t be worth the money spent on getting it fixed, the time wasted while it’s getting fixed, and the energy spent worrying about how things in the office have begun running slowly since the printer first broke down.

If you don’t have the budget to purchase a brand new printer, you could always purchase a well-maintained used printer, which you can purchase readily.

Obsolete equipment means slower processes

Consider the fax machine. In the 1960s, faxing documents and photographs revolutionized business communications, given that it eliminated courier delivery, which was slower and riskier, and that it saved not only time but money. Of course, all of this was rendered obsolete when the Internet — particularly e-mail services —  started creeping all over the world.

If you were to compare the utilitarian value of the fax machine and e-mail services, you’d see that, in spite of it being more prone to security attacks, the latter is far more convenient than the former.

It doesn’t take as much time, money, and effort to troubleshoot and circumvent cyber-security issues than it does to get a fax machine fixed. It’s also much easier and faster to setup a corporate email account than it is to set up a fax service. Figuring out how to send files via email is a lot easier and faster than figuring out how to operate a fax machine. Most importantly, emailing documents is way more affordable than buying a fax machine.

Consider upgrading through trusted brands like JJ Bender.

Better hardware offer better solutions

Server stations are the lifeblood of every company’s communications systems. It’s important to always keep these stations updated in order to maintain the smooth flow of information within an office or from one office to another and the effective archiving of said information. Given that growth is one of the major goals of every business, it’ll prove unnecessary to keep updating these server stations.

New hardware rolls in almost once every fiscal year, and these new facilities offer larger storage and faster computing power. Since business growth hinges not only on developing more effective systems but also on gleaning through archives as points of references for growth, it may not always be an option to batch delete information from server stations. Purchasing more advanced stations is a must if a business were to continue growing. Despite the ubiquitous presence of the cloud today, it’s important that information is still stored as on-site back-ups, should information stored on the cloud be compromised.